Kids and Babies Day Care Center (K&BDCS))

• Any change in the database (add or update) the user ID and time of change should be stored in the database. OPTIONAL
• The system must respond to all requests within 20 seconds.
• A web-based solution is OPTIONAL.
• The ability for an employee to update the password is OPTIONAL.
• The software shall support the ability to:
• store, update, maintain, and delete of Family & Child Information, Family and Child Billing, and Day Care Expenses.

Family and Child Information

Store and track child, parent and family information Data including but not limited to:

• Parent names, addresses, phone numbers, email addresses, emergency contacts, authorized pick ups, etc.
• Child Name, Birth Date, Class, Special Needs, Photo, etc.
• Immunization tracking information: recording immunization types, physicals and dates
• Classroom Tracking & Scheduling
• Classrooms, programs, activities, schedules, etc
• Immunization Software, Alerts you when an immunization is needed and prints reports showing immunization dates and immunization due notices for parents. OPTIONAL
• Waiting List & Potential Customer Tracking
  
  Daily Reminders, upcoming appointments, contract renewals, etc.
  Customer Log Notes, Maintain records of correspondence with parents, child's special needs, incident reports, and more.
  Reports:
  Call Sheets, Sign In & Out Sheets
  Customer Directories
  Daily Classroom & Center Enrollment Reports
  Birthday Lists & Child Age Reports
  Parent/Child Cross Reference Reports
  Family Registration Information
  Immunization Due & History Reports
  Child Enrollment/Withdrawal Reporting
  Child Notes & Comments Reports

Family and Child Billing

track each family’s balance including their child care billing history of registration fees, tuition charges, family discounts and payments received
Billing History, history of registration fees, tuition charges, family discounts and payments.
Late Fees & Balance Due Notices, late payment fees and print balance due notices to all families who are past due.
Receipt Printing
Reports: Customer Account Balance (Notice)
Account Activity Report
Billing of tuition based on actual attendance (Attendance Tracking).
Overtime and hourly billing for late pick ups and extra hours OPTIONAL

Security

Login is required for all users
Users can be divided into groups and access is granted on a per group basis OPTIONAL
for example you may want to allow only the managers group to view, update, or delete payroll information)

Day Care Expenses

Record all expenses incurred by the day care center.
Generate a report for all expenses